Southeastern Virginia Tennis Umpires Association
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Shadowing Report Form

                                                USTA Mid Atlantic Provisional Umpires Shadow Report    

Official’s Name Date(s) worked 
Address CityStateZip
Home phone CellE-mail  
Name of event Event location  USTA number:                                   
Check  one of the following:  
 USTA Event ____   
 ITA Event  ____  (Must have attended an approved training school and passed ITA exam)
 Name of  Referee/ Chief Umpire/  Evaluator:   _________________________________
Prior to working with this official the referee should make contact to discuss all details and expectations in advance
Did the PV report on time:    Yes __     No  ___   
Wear the appropriate Uniform:   Yes ___      No   ____   
 Equipment:  Did the official have the appropriate equipment; e.g. stop watch, measuring tape, coin, pencil, small note pad, FAC?  Yes ___    No ___ 
   Was the PV professional on court:      Yes ___     No ___     Comments: ________________________________________  
   professional off court:    Yes ___    No ___     Comments: _________________________________________
In assessing the duties of a USTA Official, please check all that apply below:  
Inspected net and center net strap for holes and repaired, if necessary  ___
Measured net   ___
Singles Sticks placed correctly  Yes___ No ___Not applicable ___
Met with players before the match and explained match conditions, number of balls in play, ball change pattern, warm-up time, coin toss  ___
Timed the warm-up ___
Medical Time Out?   Was the MTO handled correctly?  Yes ___ No___ Not applicable ___ If No, briefly explain:_____________________________________
 Bleeding Time Out?  Was the BTO handled correctly?   Yes ___No___ Not applicable___  If No, briefly explain: _____________________________________
Code Violations?  Yes  ___   No  ___     If Yes, briefly explain Code: ___________________________________________________________________
Time Violations     Yes  ___   No  ___     If Yes, explain Time Violation: _________________________________________________________________
Rules Knowledge:   USTA:   Tested ___  Not Tested.___  Correct answer(s) Yes  ___No  ___
ITA:   Tested ___  Not Tested ___ Correct answer(s) Yes___  No ___
explain feedback given to official, state specific strengths and areas for improvement:  use the back if more room is needed


Which shadow event is this? ___   
Is this official capable of working independently at this time?  Yes ___     No ____  
     Signature: Referee/ Chief Umpire/  Evaluator: ________________  Date  ____________
   Signature of provisional umpire ___________________________
             This form must be signed by both parties.              
SVTUA New Officials Sponsorship Program Edit Page Title


The USTA has established a procedure in which a prospective official can be designated as a Provisional official after completing the Official's Provisional open book exam with a passing score.  This has made it easier to become an official but it does not provide the new official with the court and situational awareness provided by attending a USTA Official's School and observing/participating in on-court activities.  To ensure a minimum level of standardization, SVTUA's Board of Directors (BOD) has established a requirement for the Provisional to complete a shadowing process under the supervision of officials prior to working as a compensated official.
SVTUA's sponsorship program will be supervised by the Vice President with the assistance of the BOD, available T/Es, and the assigned sponsor.  The program is as follows:
     -     When the BOD is notified of a new Provisional, the President sends an e-mail or letter welcoming the Provisional to SVTUA.  The President shall assign a sponsor and notify all concerned.
     -     Sponsor will contact the official and determine the level of assistance required and make arrangements to satisfy those needs.
    -      Sponsor shall discuss the official's uniform requirements after certification and provide the Provisional with guidance on uniform procurement.  The Provisional shall wear a white polo shirt, khaki pants/shorts, brown or khaki web belt, tan hat if desired, and white tennis shoes/socks.
     -     Provisional is required to have a stop watch, coin for tossing, tape measure and a blank copy of the MAS Shadow Form when shadowing.
     -     If the Provisional has not been to school, the sponsor will "school" the official in "sticky" on-court situations and provide information as required.
     -     Provisional will be assisted by sponsor in securing shadowing assignments and completing the Mid Atlantic Shadow Form.  The Provisional should be referred to the SVTUA Web Site to find upcoming tournaments and instructed to contact the referee to secure permission to shadow at the event.
     -    The Referee at shadowing assignment will complete and sign the official's evaluation form and certify if the Provisional is capable of working independently.
     -     At least one shadow assignment should be evaluated by a T/E (after 3rd assignment)  if possible.
     -     After the Provisional completes an event, he/she shall forward a copy of the completed evaluation form to the Vice President.  After third assignment, the Vice President will forward a copy of the evaluation forms to T/Es.
     -     The Vice President shall notify assigner/BOD when the official is eligible for compensated assignments.
     -     The Official will not be assigned to work independently until he/she completes a USTA school or receives BOD approval.
     -     Before assignment as a sponsor, the BOD shall ensure the sponsor has two years experience.
     -     The Provisional must complete an ITA school and a minimum of two ITA shadowing assignments prior to assignment as a compensated ITA official.
     -     The Sponsor should provide the Provisional with a copy of this document or direct the Provisional to the SVTUA Web Site for download.
The above sponsorship/shadowing procedure is not all-inclusive (some Provisionals may require less than five shadowing events -- others more) and may be modified or adjusted by the BOD/T/Es  if a Provisional petitions for a waiver.  The BOD shall review the petition for the requested waiver and after consultation with a T/E provide the petition results to the official.  If possible, the sponsor shall accompany the Provisional at all appearances before the BOD.
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